Team Availability Sync
Automatically sync your Out-of-Office events to team calendars
Install from Google Workspace Marketplace
Automatically sync your Out-of-Office events to team calendars
Install from Google Workspace MarketplaceHave you ever gotten shocked knowing that your onsite counterpart is going to be on leave from tomorrow and you didn't know that before? Have you ever struggled with scheduling or planning because you don't know your entire team's leave plans and end up asking around or starting a poll?
Knowing your team's availability is crucial for smooth project execution and avoiding last-minute surprises — particularly when you work with people across continents and time zones. Even within local teams, it is very important that everyone knows everyone's leave plans.
To track team member availability, teams often use shared calendars or spreadsheets. But people frequently forget to update them, and they never stay in sync with your actual leave plans.
That's why I developed Team Availability Sync, a new Google Workspace add-on!
This simple yet powerful tool automatically syncs your personal OOO events directly from your Google Calendar to your team's shared calendars. No more manual updates, no more missed information — just seamless visibility for everyone.
Simplify how your team manages availability. Check out Team Availability Sync on the Google Workspace Marketplace today!
Automatically syncs events with "OOO", "Out of Office", "Vacation", "Leave", or "PTO" in the title or description to your team calendars. Events that only occur on weekends are ignored.
Works directly within Google Calendar with an intuitive setup process to select which team calendars should receive your OOO events.
Choose between manual sync with detailed results or automatic background sync every 6 hours (configurable).
Optionally sync "Work From Home" or working location events to your team calendars — making it easy to see who’s remote and who’s in the office.
Install Team Availability Sync from the Google Workspace Marketplace directly to your Google Calendar.
Open the add-on from Google Calendar's side panel and select which team calendars should display your OOO events.
Create events in your personal calendar with "OOO", "Out of Office", "Vacation", "Leave", or "PTO" in the title or description. Events that only occur on weekends (Saturday and Sunday) are ignored and will not be synced.
The add-on automatically syncs your OOO events to selected team calendars, keeping everyone informed of your availability.
Watch this step-by-step guide on how to set up and use the Team Availability Sync extension
"This add-on has saved our team countless hours of manually updating calendars. Everyone knows when team members are out of office!"
"Simple but incredibly useful. We've eliminated the confusion around who's available when."
"The automatic sync feature is fantastic - set it and forget it. Now our team calendar always reflects everyone's availability."